Administrative Assistant/Construction Loan Assistant

Job Title: 
Administrative Assistant/Construction Loan Assistant
Position Type: 
Redwood City

This position provides assistance to the leader of the Construction Loan Department, back-up to the Loan Disbursements Specialist, and support to the department loan officers.

Essential Functions and Basic Duties: 
  • Provide assistance to the leader of the construction loan department.
  • Provide back-up to Construction Loan Disbursements Specialist in processing construction loan advances in conformance with Bank' s policies and procedures and in maintaining complete and well organized records on same.
  • Provide back-up to Construction Loan Disbursements Specialist in monitoring disbursement requests and inspection reports for signs of changes in risk and report.
  • Manage and maintain loan files per established Bank procedures (including the supervision of conversion of prospect files to client files as well as up-loading of same to the FDM site).
  • Provide support to the Real Estate Department loan officers in the processing of new loan requests and the management of existing loans and client relationships.
  • Assist in oversee facilities and day-to-day office operations at the Redwood City office including:
    • Supply ordering.
    • Secondary contact on facilities issue in Redwood City.
    • Data entry, maintenance and reporting of all financial transactions for multiple business and project entities.
    • Maintains contract administration.
    • Prepares reconciliations for specified accounts.
  • Assists management in insuring compliance with applicable banking regulations, with particular emphasis on the Bank Secrecy Act.
  • Participates in the on-going computerization of the loan review function and file setup for Audits/Exams.
  • Assists with loan closings, processing and coordination.
  • Ensures approved loans are processed accurately and expeditiously according to the Bank and customer needs.
  • Coordinate with the Title Companies as necessary, obtains required information and/or documentation from title company and clients (ex. insurance) to close on the loan in a timely manner.
  • Responds to client queries and resolves routine problems related to processing and servicing of loans.
  • May monitor loan disbursements and ensure they comply with bank requirements.
  • Prepare monthly construction loan reports for manager.
  • Assist with monitoring loans and determines when updates to documentation, e.g. financial statements, are required. 
  • Assists loan officers in verification of funds with mortgage companies and contractors.
  • Performs other duties as required.


Qualifications and Desired Skills: 
  • Working knowledge of business software (Word/Excel/Bank related systems).
  • Knowledge of lending policies and general construction processes.
  • Excellent customer service and communication skills. 
Experience Required: 

Associates Degree preferred.

Minimum of 3 years’ experience in a financial institution, lending, real estate or related area.

Monday, January 13, 2020