Title:
Assistant Vice President, Executive Assistant to COO
Salary Range:
$80,000 to $120,000 annual
Summary:
Avidbank is a $2.1 billion commercial bank headquartered in San Jose, CA. We are a highly responsive business bank, providing tailored financial solutions. We are advocates for our clients and specialize in providing innovative banking products and supportive services that exceed our clients' expectations.
Founded in 2003, we specialize in commercial & industrial lending, technology and asset-based lending, specialty finance, and real estate construction and commercial real estate lending. We have one branch in San Jose along with loan production offices in Redwood City and San Francisco.
The ideal candidate will be experienced in handling a wide range of administrative support-related tasks and will be able to work independently with little to no supervision. The person must enjoy the administrative challenges of supporting an office of diverse people and programs.
The ability to interact with all levels of staff and management in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high degree of professionalism and confidentiality is crucial to this role.
Essential Functions and Basic Duties:
- Maintain strict confidentiality of all records and data received and produced.
- Work directly with the COO to support all aspects of their daily work routine.
- Keep the COO advised of time-sensitive, priority issues to ensure appropriate follow-up.
- Optimize travel logistics and meeting schedules to keep projects on track.
- Coordinate calendaring with various parties to schedule meetings and events.
- Provide coordination, monitoring, and communication of projects managed by the COO.
- Liaise with Risk, Compliance, Operations, and IT teams for monthly, quarterly and annual reporting to the Board of Directors.
- Draft, review, and send communications on behalf of the COO.
- Compile and edit presentations, tables, and other documents.
- Organize and prepare for meetings, including logistics.
- Prepare, reconcile, and submit expense reports.
- Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
Qualifications and Desired Skills:
- Four-year degree or equivalent experience.
- Strong work ethic, decision-making ability, high attention to detail, and exceptional organizational and problem-solving skills.
- Proficient in using Microsoft Office software and programs.
- Excellent time management skills with the ability to multi-task and prioritize work.
- Confident written, verbal, and interpersonal communication skills.
Experience Required:
- At least 5 years administrative support experience.
- Prefer experience supporting C-Level Suite.